Privacy Policy

1. About Us

DARECon 2025 is organised by the Naas Board Games Society ("we," "us," or "our"), a newly founded society based in Ireland. You can contact us at: NaasBGC@gmail.com

2. Data Protection & Privacy (GDPR Compliance)

2.1 Data Controller

The Naas Board Games Society acts as the data controller for personal data collected through this website and event registration.

2.2 Data We Collect

We collect the following personal data:

• Name and email address (through registration forms)
• Any queries or messages you send us
• Website usage data through cookies (see Cookie Policy below)

2.3 Legal Basis for Processing

We process your personal data based on:

• Consent: When you provide explicit consent for marketing communications
• Legitimate Interest: For event organisation and website functionality
• Contract: When processing is necessary for ticket sales and event participation

2.4 How We Use Your Data

Your personal data is used to:

• Process event registrations and communicate event details
• Respond to your queries and provide customer support
• Send promotional materials about future events (only with your consent)
• Improve our website and services through analytics

2.5 Email Communications and Consent

By registering your interest in DARECon 2025, you agree to receive transactional emails including essential communications related to your registration, event updates, booking confirmations, and other service-related messages necessary for your participation in DARECon.

You will only receive marketing emails if you have explicitly opted in.

2.6 Data Sharing and Storage

We share your data with the following trusted third-party service providers to deliver our services:

• MailerLite (Lithuania): For email marketing and newsletter management. Data is processed under GDPR compliance.
• Web3Forms (USA): For processing contact form submissions with queries. Data is transmitted securely and not stored long-term by the service.
• Google Analytics (Google LLC, USA): For website analytics and usage tracking, only with your consent via our cookie banner.

We do not sell, rent, or share your personal data with any other third parties without your explicit consent, except as required by law. All service providers are required to maintain appropriate data protection standards.

2.7 International Data Transfers

Some of our service providers are located outside the European Economic Area (EEA):

• MailerLite: Based in Lithuania (EU), compliant with GDPR
• Web3Forms: Based in USA, data transfers covered by appropriate safeguards
• Google Analytics: Based in USA, data transfers covered by Google's EU-US Data Privacy Framework compliance

2.8 Data Retention

We retain your personal data as follows:

• MailerLite: Contact information retained until you unsubscribe or we delete inactive contacts after 365 days
• Web3Forms: Query data is transmitted securely and not stored long-term by the service
• Google Analytics: Anonymous usage data retained for 26 months (Google's standard retention period)
• Cookie Consent: Your preference is stored locally in your browser until you clear it

2.9 Your Rights Under GDPR

You have the following rights regarding your personal data:

• Right of Access: Request a copy of your personal data
• Right of Rectification: Request correction of inaccurate data
• Right of Erasure: Request deletion of your data
• Right of Portability: Request transfer of your data
• Right to Object: Object to processing of your data
• Right to Restrict Processing: Request limitation of data processing
• Right to Withdraw Consent: Withdraw consent for marketing communications

To exercise any of these rights, contact us at NaasBGC@gmail.com

3. Cookie Policy

Our website uses cookies to enhance your browsing experience and analyse website traffic.

3.1 Types of Cookies We Use

• Essential Cookies: Required for basic website functionality, including cookie consent preferences
• Analytics Cookies (Google Analytics): To understand how visitors use our website, track page views, and improve user experience - only placed with your explicit consent

3.2 Cookie Consent

We operate under Google Analytics Consent Mode V2, which means:

• Analytics cookies are blocked by default until you give consent
• You can change your cookie preferences at any time
• Your consent choice is stored locally in your browser
• No personal data is sent to Google Analytics without your consent

3.3 Managing Cookies

You can manage your cookie preferences through our cookie banner that appears on your first visit. You can also delete cookies through your browser settings at any time.

4. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date. Continued use of our website and services after changes constitutes acceptance of the new privacy policy.

5. Contact Information

If you have any questions about this Privacy Policy, data protection, or our services, please contact us:

Email: NaasBGC@gmail.com
Organisation: Naas Board Games Society
Location: Ireland